If you haven't already, please make sure you're logged in to your Pinpoint account - you can do this by browsing to https://pinpointhq.com/login and entering your work email address and your Pinpoint password (you will have set this when you signed up for Pinpoint or when you accepted an invitation from a colleague).
First, browse to the navigation on the left-hand side of your screen and select 'New Job' under the 'Jobs' section. Once you've clicked 'New Job', you'll be taken to the 'Add New Job' page with a form for you to fill in, allowing you to populate all of the relevant fields for your job:
Please fill in each of these fields with the information for the job you're trying to create.
Here's a description of each of the fields and the type of information we expect for each:
- Application Deadline - This date is when you'd like to close the application process. When the application deadline date is reached, the job will automatically 'unpublish' as per the above and will become hidden from your career portal, preventing new candidates from applying. Also, whenever a candidate applies, they receive an email to confirm receipt of their application - the Application Deadline date is mentioned at the bottom of that email, giving candidates an idea of when they may expect to hear back from you.
- Hiring Manager - Who will the candidate report into? (This will be displayed to the candidate)
- Remote Applicants - Are you willing to accept applications from candidates that wish to work remotely? This is a checkbox - if you 'check' it, the fact you're willing to accept remote applications for the role will appear on the job description page. If you leave it blank, no reference to remote applications will be made on the job description page.
- Require Address - This is to give you the address early on and stops you chasing for it later.
- Ask for Date of Birth - This is to capture this information early on to save chasing later on. This field will always remain optional for the candidate.
- Equality Monitoring - A field that allows you to capture equal opportunities info to help your company improve diversity and inclusion.
- Enable Blind Screening - This means applicant data will remain hidden until they are invited for an interview.
- Job Title - The job title for the role.
- Location - The location the role is based in (i.e. the city the employee would work from)
- Contract Type - What type of contract are you offering (this is a drop-down box allowing you to choose from a range of options, from Full Time to a Temp contract and everything in-between.
- Department - The department within your business the role belongs to.
- Reporting To - The job title of the person this role would report to.
- Compensation - What will the role be paid? This field is optional - if you don't populate it simply won't appear on the job description page. You can put whatever you like in here, but some examples would be: "£40,000", "Negotiable", "£60,000 - £75,000", "Level 2", etc. As long as it works for your business and will make sense to your potential candidates, you're good to go.
- Visibility - Set the job to either internal or public. Internal jobs do not appear on your public-facing careers portal.
- Requisition ID - Distinguish between jobs with similar titles.
Hiring Workflow - Customers on the Enterprise plan can create a custom hiring workflow, which can then be selected here.
Referrals - This will enable referrals to be viewable for this job. Check out how to set up referrals.
Job Description - A high-level introductory description of the role.
Key Responsibilities - An overview of the core responsibilities of the role.
Skills, Knowledge & Expertise - An overview of the skills, knowledge, and expertise you're looking for in prospective candidates.
Job Benefits - An overview of the benefits of working in this role. This section is optional - you can draw attention to benefits specific to the role (e.g. company car, travel or outfit allowance, bonus or commission schemes, etc), or make it more generic - many Pinpoint clients use the same 'benefits statement' for every role, outlining what it's like to work at their organization and talking about generic benefits such as a pension, healthcare, paid time off and so on.
Additional Questions section
Once you've filled in all of the relevant fields above, you're given the opportunity to add questions to the application form for the role.
You're free to ask as many questions as you like and can choose from seven different types:
- Short Text - e.g. "Have you got any prior experience in this type of role?" with a smaller text box nudging towards a shorter answer
- Long Text - e.g. "Have you got any prior experience in this type of role?" with a larger text box nudging towards a longer answer.
- 'Yes/No' questions - e.g. "Do you have a relevant professional qualification", presenting the applicant with only two options - Yes or No.
- Multiple choice questions - e.g. "Please let us know which of the following coding languages you are proficient in", presenting the applicant with several options to select.
- Document - this could be something like a cover letter.
- Date - e.g. "Please indicate when you would be able to start"
- URL - e.g. "Please send us a link to your marketing website/portfolio"
Required questions: You can also ask if the question is 'required' or not. This means whether a candidate will have to fill it in in order to submit their application.
Is this Answer Sensitive?: This corresponds with user roles (found in 'Team' under 'Company'). You can add users to this role so that they are the only people who'd see the sensitive answers. This may be used for questions such as 'What are your salary expectations?'
Once you've added any questions you'd like to ask prospective candidates, you're ready to post your job. Please click the green 'Update' button at the bottom of the form to proceed - doing so will create the job, publish it on your careers portal, and will create an application form allowing prospective candidates to apply for the role.