Pinpoint's permissions system allows you to define which platform functions a team member has access to.
Most permissions are additive, so for example, your Administrators will likely have all permissions assigned to them, where Hiring Managers or Recruiters may only have a specific set of permissions assigned to them.
Some permissions are "Visibility dependent" - visibility dependant permissions, meant that the user will only have the ability to take the action controlled by the permission with Jobs and Candidates that they have visibility over.
NB -Available permissions may vary depending on your Pinpoint package and configuration.
Permissions are split into sections, with categories - a category may have multiple permissions attached to it.
Platform Administration permissions
Category | Permission | Visibility Dependent |
Company | Edit company-level settings, configure integrations and manage templates |
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Templates | Create and manage company templates |
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User Manager | Invite and manage users |
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Agencies | Create, update and delete agencies |
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| Manually add and remove applications to and from agencies |
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Permissions/Visibilities | Manage users' permissions, locations and departments |
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Master Candidate Records | Merge, delete and block candidate master records | ✓ |
Careers Site | Edit your careers site |
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Talent Pipeline | Manage the talent pipeline and invite pipeline candidates to apply to jobs |
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| Create public talent pools that other users can see and subscribe to |
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Calendar Management | Be notified when users' calendars are disconnected |
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AI Custom Fields | Create, manage and view AI fields |
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| View AI fields, but not create or manage them |
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API Management | Manage API keys and view API usage |
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Job Administration
Permission | Description | Visibility Dependent |
Requisitions | View all requisitions, create new ones, and create roles from approved requisitions |
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| Create requisitions |
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| View requisitions |
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| Edit requisitions without re-triggering an approval workflow |
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| Create jobs from approved requisitions |
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Jobs | Create draft jobs | ✓ |
| Create private jobs (not visible on careers sites or job boards) | ✓ |
| Edit and publish existing draft jobs | ✓ |
| Create and manage jobs |
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| View job details via the job information panel | ✓ |
| Move applicants between workflow stages or between jobs | ✓ |
| Archive jobs and view archived jobs | ✓ |
| Delete jobs | ✓ |
Applicants | Export applications to PDF | ✓ |
| Export applications to an external HRIS (Note: Anyone with this permission can view all data being exported, even sensitive data) | ✓ |
Adverts | Manage job adverts (Note: Can see all public, open jobs, but no applicant data) |
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Recruitment Process
Permission | Description | Visibility Dependent |
Interviews | Included in the interview team (uneditable) | ✓ |
| Configure and invite candidates to interviews | ✓ |
Group Assessments | Create and manage group assessments |
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| Create group assessments |
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Sensitive Answers | View sensitive custom fields and candidate responses to sensitive questions | ✓ |
Candidate Checks | View the results of integrated background checks | ✓ |
| Initiate an integrated background check | ✓ |
| View the results of Pinpoint background checks | ✓ |
| Order a Pinpoint background check | ✓ |
Offers | Create, send and view offers | ✓ |
| Create and view offers, but not send them | ✓ |
| Send offers that have been approved | ✓ |
| View offers, but cannot create or send them | ✓ |
| Edit offers without triggering a sign-off workflow | ✓ |
Comments | View comments on candidates | ✓ |
| Create and manage comments | ✓ |
Email and SMS | Send and view emails and SMS messages | ✓ |
| View emails and SMS messages, but not send them | ✓ |
Documents | Create document folders for candidates | ✓
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Onboarding
Permission | Description | Visibility Dependent |
Onboarding | Manage onboarding |
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| Manage onboarding processes, but not view candidates |
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| Manage onboarding candidates, but not edit or create processes |
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| Manage assigned onboarding candidates, stages and/or steps |
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| View onboarding candidates, but not manage them |
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Analytics & Reporting
Permission | Description | Visibility Dependent |
Reports | Create and view custom reports | ✓ |
Insights | Create and view insights in the insights hub | ✓ |
Other
Permission | Description | Visibility Dependent |
Referrals | View and manage referrals |
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Automations | Create and manage automations |
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Reference Checks | View, create and manage reference checks |
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| View reference checks |
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FAQs
Are some permissions assigned to users by default?
Yes, every user will be assigned the Interview "Included in the interview team" permission regardless of their access group permission level. This is uneditable, and cannot be removed from the users permissions.
Which permissions should we assign to our Hiring Managers?
The permissions companies assign to their hiring managers varies widely based on company policy, preference and responsibilities of the hiring team.
a good starting point is
Create and manage jobs (So the hiring managers can create and edit jobs they are managing)
Configure and invite candidates to interviews - allowing the hiring manager to set up and schedule interviews with their candidates
Create and manage comments - allowing the Hiring team to leave comments on their candidates, and view non-private comments left by other hiring team members
Move applicants between workflow stages or jobs - allowing the user to move the candidate along the hiring process
Send and view emails & SMS messages - so your team can contact the candidates throughout the hiring process
Create requisitions (if using the requisition management system) - allows your hiring managers to request authorisation to create a new job/headcount.