How do I create and manage internal job postings in Pinpoint?
Internal job postings in Pinpoint allow organizations to target current employees for specific roles. This guide explains how to create internal job postings, how employees can access them, and how to customize internal careers pages for better visibility.
Overview of Internal Job Postings
Internal job postings are roles that are visible only to current employees. These postings are not displayed on the public careers page but can be accessed through the Employee Dashboard or a dedicated internal careers page. However, it is important to note that setting a job to "Internal" does not fully prevent external applicants from accessing the role if they have the direct URL. Internal candidates are identified by a tag labeled "internal" on their applications.
Steps to Create Internal Job Postings
To create an internal job posting in Pinpoint:
Create the Job: Start by creating the job as you would for any other role.
Set Visibility to Internal: In the Job Details form, navigate to the Visibility section and select "Internal" instead of "Public." This ensures the role is not posted externally.
Consider the Confidential Visibility Setting: For stricter access control, use the "Confidential" visibility setting. This ensures that only authorized internal users can view and apply for the job, and the job will not appear on the Employee Dashboard.
Share the Job: Employees can access the job via their Employee Dashboard or through a sharing link available in the "Share" tab. You can distribute this link to specific employees if needed.
How Internal Candidates Can Access Job Postings
Internal candidates can view and apply to internal job postings through the following methods:
Employee Dashboard: Employees can access internal jobs by clicking on their initials in the top-right corner of the page and selecting "Employee Dashboard" from the menu.
Internal Careers Page: Add an Internal Job Block to your career site that is visible only to employees. Alternatively, direct employees to a dedicated internal careers page.
Where do I find my internal jobs using the employee dashboard??
If you're looking for your internal jobs, you'll want to click on your initials in the top right corner of the screen to get onto the Employee Dashboard if you're not already there.
You'll see all jobs listed where you can then toggle the Internal button to view just the internal roles available at your company
Customizing Internal Careers Pages
To create a separate internal careers page:
Go to the career site editor (Profile > Careers site > Live site). You will need the Career site editor permission to access this page.
Create or Duplicate a Page: Create a new page in the careers site or duplicate an existing page.
Add a Jobs Block: Add a new Jobs block to the page and configure it to show only internal roles.
Best Practices for Managing Internal Job Postings
Avoid Sharing Direct URLs: Ensure that internal job links are not shared outside the organization.
Do Not Refer External Candidates: Internal jobs are intended for current employees. Avoid referring external candidates unless the role is explicitly open to external applicants.
Regularly Audit Settings: Periodically review your job posting settings to ensure compliance with internal-only restrictions.