If you want to automate more than one process or manage workflows across regions or teams, we recommend using Automations for greater flexibility and control.
Job automations are designed for scenarios where you want to automate actions specific to a single job. They’re suited to managing unique workflows or one-off hiring processes that don’t need to apply across multiple roles or departments.
With job automations, you can set up rules that trigger when certain events happen, such as moving candidates between stages, sending rejection emails, or updating job statuses, without affecting other jobs in your account.
Triggers
Currently, we have two fundamental triggers for job automation:
Job Application Stage Changed
New Job Application Received
With either of these triggers, you can set conditions for when to trigger a workflow. We have four conditions:
Stage Name Equals
Multiple Choice Question Answers Include
Question Answer Matches
Stage Equals Applied
Actions
Once you have set your triggers and conditions, you can choose the action you want the automation to take on the Job Application. We have three possible actions:
Reject and Send Email to Applicant
Send Email to Applicant
Tag Application
Examples
With these building blocks, you can build automations that help support your hiring processes. Here are some common examples of workflows that our users have set up:
Auto reject application when a candidate requires visa sponsorship
Tag candidates with "Good Fit" after they pass a certain stage
Auto send reject emails when candidates are moved to a Reject stage
With these examples in mind, you can get creative and create your own unique workflows to support your hiring needs.