Managing your vacancies effectively in Pinpoint involves understanding and utilizing the Organisation Structure system, which includes locations, departments, and their relationships. This structure is essential for creating new job vacancies, accurate permission, and managing user permissions efficiently.
How do I add a Location?
Adding locations is the first step in setting up the Organisation Structure within Pinpoint. Completing this step will allow you to create vacancies associated with specific locations. Follow these steps to add locations:
Select Organisation
From the main Pinpoint navigation, select 'Organisation' and then click on the 'Structure' tab. 
Create new Location
Navigate to the Locations tab and click the '+ New' button to add a new location.
Fill Out the Location Information
Ensure you fill out the details as required. This information is used when syncing to job boards like LinkedIn and Indeed.
Once you have added the locations, you can proceed to define departments that will operate within those locations.
How do I Add Departments?
Departments can exist at one or multiple locations. Here’s how you can add departments in Pinpoint:
Select Departments Tab
Go to the Departments tab in the Organisation section and press the + New button
Click on + New
Press the + New button to add your departments to the system.
Remember, you need to establish a relationship between locations and departments before they can be associated with job vacancies.
With departments added, you can now set up relationships between them and the locations.
How do I Add Relationships?
Establishing relationships between departments and locations enables the functionality needed when creating jobs. Follow these steps to add relationships:
Select Relationships Tab
Go to the Relationships tab within the Organisation section and click + New
Pick a Department and Location
Select which location and departments you would like to add a relationship to. In this example, London and New York will both have a Finance department. Speculative Applications allow candidates to join your Talent Pipeline if they don't see a role that fits them now.
After creating the appropriate relationships, you’ll be able to choose the correct departments and locations while creating job postings, ensuring everything is accurately displayed.
FAQs and Troubleshooting
How do I delete a Department or Location?
Before you can delete a department or location, you have to delete any relationships using that department or location. If a job is currently assigned to that relationship, you will have to move it, or delete it.